Total Workday Control Using Microsoft Outlook by Michael Linenberger Summary

Total Workday Control Using Microsoft Outlook by Michael Linenberger provides a step-by-step system to manage tasks, emails, and schedules using Microsoft Outlook. It introduces the Manage Your Now (MYN) system, which prioritizes tasks by urgency, converts emails into actionable items, and achieves "Inbox Zero." The book transforms Outlook into a centralized productivity tool, reducing overwhelm and improving focus on high-impact work.

This book is ideal for professionals overwhelmed by email overload, chaotic task lists, or inefficient scheduling. It’s particularly valuable for Outlook users, managers, remote workers, and anyone seeking structured time management strategies. Michael Linenberger’s methods cater to both beginners and advanced users aiming to streamline their workday.

Yes, it’s a bestseller praised for its actionable Outlook customization tips and stress-reducing workflows. Readers report achieving empty inboxes, shorter task lists, and better prioritization. The MYN system’s focus on "start dates" over deadlines makes it adaptable to dynamic work environments.

Key ideas include:

• MYN System: Prioritizes tasks into “Now,” “Next,” and “Later” categories.
• Tasks over Calendar: Uses Outlook tasks (not just the calendar) for better flexibility.
• Defer-to-Review: A method to clear emails by converting them into tracked tasks.
• Start Dates: Assigning start dates instead of deadlines to manage shifting priorities.

Linenberger’s Defer-to-Review method teaches users to process emails by either acting immediately, converting them into tasks with start dates, or deferring them to a review folder. This ensures the inbox stays empty while actionable items are tracked in Outlook’s task list.

While designed for Outlook, the MYN principles (like task prioritization and start dates) apply to any task manager. The book, however, focuses on Outlook-specific configurations, such as custom views and task folders, to maximize efficiency.

Linenberger spent 20+ years as a management consultant (including VP roles at Accenture) and authored five productivity bestsellers. His MYN system emerged from real-world corporate challenges, earning him titles like “The Efficiency Guru” from media outlets like Fast Company.

No. It includes step-by-step guides for Outlook setup, suitable for all skill levels. Advanced users gain deeper insights into customization, while beginners learn to leverage Outlook’s task and email tools effectively.

Tasks are categorized by urgency:

• Now: Critical items due today (limited to 5–10).
• Next: Important tasks for the week.
• Later: Lower-priority items hidden until their start dates.

This prevents overload and ensures focus on immediate goals.

Some users note the system requires upfront time to configure Outlook and adjust habits. Others find it overly reliant on Outlook, limiting applicability for non-Outlook users. However, most praise its long-term productivity gains.

While both focus on task management, Linenberger’s approach is more tactical for Outlook users, emphasizing start dates and email integration. Getting Things Done offers broader principles, whereas Total Workday Control provides software-specific workflows.

The book is available in paperback, Kindle, and Nook editions. The 400+ page guide includes optional advanced sections, making it adaptable for quick starts or deep dives.